Template (Last update April, 29th 2009)

Follow this link to find the templates files for Word, Word for Mac, OpenOffice and Tex -> TEMPLATES


Guidelines (Last update April, 29th 2009)


General Layout

See the templates to get a typical implementation of the requirements.
Manuscripts should be prepared for one side of the paper and have either:

The margins should be as follows:

A4 paper
20 mm
20 mm
37 mm
19 mm


Both Times or Times New Roman (in roman, bold or italic) and Symbol fonts only are requested to authors. All contributions should have 10pt fonts for the normal text.



The title should have 14pt bold uppercase letters and be centered on the page.
The names of the authors and their organisation/affiliation and mailing address should be listed alphabetically in 12pt upper and lower case letters, grouped by affiliation. When there is more than one author, the submitting author's name should be listed first, followed by the other co-author’s names in alphabetical order.

For authors using Microsoft Word templates:
1. to obtain a neat multi-author multi-affiliation block without paragraph spacing just simply type SHIFT+ENTER instead of ENTER at the end of each line.
2. to avoid unaesthetic spacing or new lines between initials and surnames and/or numbers and units you simply type SHIFT+CTRL+SPACEBAR instead of SPEACEBAR.


Section Headings

Section headings should have 12pt bold uppercase letters and be centered in the column. They should NOT be numbered. Widow and Orphan Control: All headings should appear next to the following text - there should never be a column break between a heading and the following paragraph.


Section Headings

Subsection headings should have 12 pt italic letters, be left aligned and justified in the column. As for section headings, they should NOT be numbered.


Paragraph Text

Paragraphs should have 10pt font and be justified (touch each side) in the column. The beginning of each paragraph should be indented approximately 3 mm (0.13 in). The last line of a paragraph should not be printed by itself at the beginning of a column, nor should the first line of a paragraph be printed by itself at the end of a column.


Figures, Tables and Equations

Place figures and tables as close as possible to the place where they are referred to in the paper. Authors are requested to take care in the use of letters both in figures and tables, which font size should be large enough to be clearly reproduced during the final manuscript typesetting, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information.
All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption placed below the figure or above the table being described. A simple way to introduce figures into a Word document is to place them inside a table which has no borders. This can be achieved by doing the following:
To insert a full width figure (or a full width table):

Insert a continuous section break in the text;

change the two columns spaced text format into the one column text;

Insert a table having two empty rows (which will make subsequent editing easier);

Insert another continuous section break

change again the one column text format into the two columns spaced text;

To insert a two row table in a single column:
The use of continuous section breaks is not requested in such a case: just insert the two row table which automatically fits the single columns width.

For table insertion procedure, both in full width page layout and in single column margins do the following steps:

Paste the figure in the first row and adjust the size as appropriate;

Paste/Type the caption in the second row and apply figure caption style;

Table -> Table properties -> Borders and shading -> None;

Table -> Table properties -> Alignment -> Center;

Table -> Table properties -> Text wrapping -> None;

Remove the blank lines from in and around the table;

If necessary play with the cell spacing and other parameters to improve appearance.


If a displayed equation needs a number, place it flush with the right margin of the column.



All bibliographical and web references should be numbered and listed at the end of the paper in a section called “References.”  When referring to a reference in the text, place the corresponding reference number in square brackets. A URL may be included as part of a reference, but its hyperlink should NOT be added. See the templates for a typical example.



Acronyms should be defined the first time they appear.


Page Numbers

DO NOT number pages. Page numbers will be added by the Editing Team when they produce the final proceedings.



Authors are warmly requested to use the template corresponding to the correct version of WORD and not to transport the document across different platforms e.g. MAC <-> PC or across different versions of WORD on the same platform.


Paper Preparation Checklist

Use only Times or Times New Roman (roman, bold or italic) and Symbol fonts (in the text and in the figures): 10 pt minimum.

Check that the postscript file prints correctly.

Check that there are no page numbers.

Check that there are no section or sub-section numbers.

Check that the margins are correct on the printed version (left 20mm (0.79in), bottom 19mm (0.75in), overall height of text 241mm (9.5in). There may be differences of ±1 mm on the margins from one printer to another.